ECM 10.1.12 Minutes

Biology and Medical Futures Executive Board Meeting
Monday, October 1st 2:45-4:00 P.M.

Technology:

-pending approval to post minutes on blog
-communication with members of executive board VIA e-mail-members should reply only if an issue arises to avoid infinite loop

Leadership Conference:

-CL will not be able to attend this Wednesday, DD and RP will attend
-in the future, it is preferable to send the club president

Back to School Night (Tuesday Evening):

-sign up sheet will be provided for anyone interested in being a guest speaker
-pamphlets will be distributed to inform parents of the purpose of the club
-Action Against Hunger fundraising will take place

Credit for Club:

-The question of "double dipping" (allowing members to receive club credit and volunteer hours for events) was raised
-The executive board voted that members shall be allowed to receive credit for the club and volunteer hours for attending and participating in club events

Registration Forms:

-An announcement will be on VTN asking members of the Biology and Medical Futures Club to submit their registration forms by a specified date





Committees:

Charity:

-Action Against Hunger
-American Cancer Society
-science program at the library
-Service committee to be headed by DD (chairman) and MS (secretary)

Fundraising:

-split into two categories (casual event and big event fundraising)
-bake sale
-bracelet sale

Academic Competitions:

-split into two categories-casual (local) vs competitive (outside-i.e. research, scholarship competitions)

Events:

-some sort of science field day (celebration, cook-out, day at the beach, day at Six Flags Great Adventure)
-social event committee will be separate from large fundraising committee

Educating:

-guest speakers
-skype with guest speakers
-reenactment of biology-related historical event
-live dissection
-career fair
-mock medical school interviews
-mock MCATs
-bulletin board (electronic, website?)
-create a committee to find out whether there are other areas in science that could be taught over the summer

Requirements to Earn Credit:

-must attend 50% of meetings



Committee Fair:

-tentative on October 9th
-rain date on October 16th
-pending permission to use facilities (i.e. cafeteria, auditorium)

Executive Committee Meeting (ECM) 9/27/12

Executive Positions:  RP assigned as treasurer and KS assigned as secretary. (Who has written these minutes)

Rules:  The club rules were signed into effect by president and advisers on September 27, 2012.

Electronic Media:  Decided that own website would be formed for electronic media through club funds
Until the website is up and running information will be posted through this blog (With the student's privacy being protected)

Back to School Night:  A table will be held at back to school night where parents will be recruited and pamphlets about the club and Action Against Hunger fundraising boxes will be available.

Dues:  A petty cash account will be held for the purpose of purchasing supplies when an immediate need arises.  Ten dollars ($10) will be requested from each club member to fund this account, to be turned into the advisers.

Membership Requirements:  The number of meetings and events needed to attend in order to be considered a member of the club was generally discussed, but no final decision was made.

Events:  The idea of a science festival was discussed.  This festival will be open to all students in the district and will consist of different levels for different age groups.  All other science clubs will be able to be involved in this festival also.  This festival will have a more 'fun' atmosphere.

Having an academic competition at the library was also discussed as an opportunity for a fundraiser.  It can be like "Sheldon vs everyone" except a physics teacher, this can be combined with the dunk the physics teacher idea also.  This competition will be more of a serious and academic atmosphere.

A reenactment of the Scopes trial may be held along with the Mock Trial Club and possibly the Living Water Club.

Action Against Hunger:  The treasurer proposed that wristbands be bought through the petty cash fund.  One hundred dollars ($100) was allotted to the treasurer for the use of purchasing these wristbands, only after they are approved for sale by the school.  The $100 will be reimbursed through the sale of the wristbands.  Once this $100 will be reimbursed the remaining profits will be given to the Action Against Hunger charity.

Next Meeting:  
Committee Fair:  A job fair type meeting was proposed in order to expose members to the available committees and also for members to sign up to these committees.  This will be decided once the committees are formed and decided.

Meeting minutes for 9/25/12

September 25th was the very first meeting for the 2012-2013 school year! Here is what occurred:

1. We introduced the new advisers to the club and went over the new format of the club. Some basic points to know:

Our advisers are in charge of organizing and advising our club- while they may book the auditoriums, get permissions from the school, and suggest ideas, it will be up to us to decide and hold our events.

The Executive Board will include a President, Secretary, and Treasurer as well as 3 other executive members and one appointed member. They will be responsible for overseeing the club, resolving issues, determining minimum requirements for membership, etc.

The next "sub level" of the club will be the committees.  Each committee will have 5-7 members, a committee chairperson, and a committee secretary.  These committees are in charge of the organization and execution of events, teams, or whatever else the committee decides to do.  There are 5 main committees with the purposes of: Social Events, Charity Work, Academic Competitions, Educational Events, and Fundraising.  These committees report to the executive board, and their work as well as announcements will be posted on this blog.

The general club base will be responsible for attending events of their interest.While the minimum requirements for attendance and club dues have not been decided, if you are interested in being in the club, then you will have to attend a minimum number of "events" which can range from participating in a competition to listening to a guest speaker.

2. After introducing the club, we held elections.

All candidates gave a 3 minute presentation about a topic in medicine/biology and about themselves, and everyone in attendance voted for 5 members of their choice.

For the results of the election, see the post below.

Thank you for your interest in this club, and let's make this a GREAT year!